How to Screen Share a PowerPoint Presentation in Zoom
No matter where you work, meetings all have one thing in common: PowerPoint presentations. If you are using Zoom, you can easily present your slideshow to participants by sharing your screen. Here is how it is done.
Grant access to sharing screens in Zoom
If you are the host of the Zoom meeting, you will be able to share your screen without any problem. However, if you join a meeting that you are not the host, you may need to request permission from the host to be able to share your screen.
As a general rule, we recommend that hosts turn off the screen sharing feature for participants by default for security reasons. If you are not the meeting host, be sure to contact the host in advance to request permission to share your screen during the Zoom call. Hosts can still activate the feature during the call, but it’s always good to be one step ahead.
If you are the meeting host and someone requests permission to share their screen during the meeting, click the up arrow next to “Share screen” at the bottom of the window.
In the menu that appears, click on “Advanced sharing options”.
The “Advanced Sharing Options” window will appear. In the “Who can share” section, click on the bubble next to “All participants”.
All meeting participants can now share their screen.
Screen share of a zoomed PowerPoint presentation
To screen share your PowerPoint presentation, go ahead and open the PowerPoint presentation you want to present. However, before you put the presentation in Slideshow mode, you’ll want to share your screen. At the bottom of the Zoom meeting window, click “Share Screen.”
If you’re using only one monitor, you’ll immediately start sharing your screen. If you are using two monitors, you will need to click on the screen where your presentation will be shared. In our case, it will be “Screen 2”.
To start sharing this screen, click “Share” in the lower right corner of the screen selection window.
You are now sharing your screen. Now in Microsoft PowerPoint, select the “Slide Show View” icon at the lower right corner of the application.
From there, make your presentation as if you were standing in front of a live audience.
If you’re doing a big presentation through Zoom, you’re not going to jump right into it. You may need to speak to the audience a bit before you share your screen. If so, here are some tips to improve your appearance during your Zoom call.